21 Helpful Productivity Apps for Entrepreneurs 0 71

startuphood - 21 Apps That Make You More Productive in the Office

Being productive is essential for everyone.

Being productive helps you do better at your job and it also helps you save a lot of time as well (which means more free time). If you value your time, then you should find ways to increase your productivity.

Today, we’re exploring a list of some of the best productivity apps for entrepreneurs.

Let’s take a look …

Productivity Apps for Entrepreneurs

You can become more productive by practicing good habits and by having the self-discipline to stick to those habits. Another method to increase your productivity would be to use apps that enhance your work performance.

Here are 21 Apps that make you more productive at the office:

  1. Pasteasy

If your job requires that you copy and paste a lot of data, then this app is for you. This app is a lifesaver. It lets you copy pictures, texts, screenshots, barcodes and other media from your smartphone to your computer. It even has a clipboard feature where you can keep track of all the things that you’ve pasted.

  1. SaneBox

SaneBox is well… it’s an app that keeps you sane. How?

Most of the time, reading emails can be a big time waster and it sometimes gets really frustrating when you’re shifting through newsletters and spam mail. For most people, this added stress is enough to make you go crazy!

SaneBox removes this annoyance by using intelligent filters that sort your email. It moves your emails to sorted folders so you can focus on the important ones first. It also uploads emails with file attachment directly to your cloud, which saves you the trouble of finding them.

  1. Toggl

Toggl helps you simplify your time tracking. You can simply keep track of the time by a simple click. So you don’t have to waste time by looking at the time.

  1. Shyp

Shyp helps you by minimizing the work needed to ship boxes to other people. It saves money since it automatically finds the best rates available. You don’t have to worry about the package being lost since it also has a real-time tracking feature that allows it to keep track of the packages that you are sending.

  1. Wunderlist

Wunderlist helps you streamline tasks and disseminate them to other people. It creates artistic and beautiful looking to do lists that people would like to see. Its artistic looks will help inspire action in you and your workers.

  1. Mind Meister

If your job requires creativity and innovation, then the Mind Meister app would be a great help. It’s a web-based browser app that helps keep your creativity going. It creates collaborative mind maps to help you connect with more than seven million people all over the globe. It even has a chat feature to help you keep in touch with other people.

Merging ideas with other people might be just what you need to perform well.

  1. Slack

Moving from cubicle to cubicle just to talk and coordinate with fellow coworkers is a big waste of time and a big hindrance to getting the job done. Slack helps solve that problem by allows you to contact each other without the need to move around the office.

It is a messaging app that allows you to chat and send a file to fellow workers. It also gives you notifications if something comes up so that you don’t have to check your phone from time to time for updates.

  1. Fantastical

Fantastical is Mac calendar app that is compatible with other operating systems. Fantastical syncs with other calendars and it compiles the events and dates to help you plan out your schedule. It also gives you notifications so you don’t miss out on events.

  1. Cube Anywhere

Cube anywhere helps you keep track of time and it also helps you keep track of your projects and works. It can integrate with your other contacts as well, which saves you a lot of time and a whole lot of effort.  It’s very similar to Toggl but with the added benefit of being able to keep track of your work on multiple devices.

  1. LinkFixer Advanced

This app is pretty self-explanatory. Broken links are an annoyance and they can be quite the hassle. LinkFixer fixes those broken links so you don’t have to sift through your whole work just to correct one lousy broken link.

LinkFixer can also be used to transfer multiple files at once with reducing chances of errors. Another hidden feature it has is that it can be used to modify the details of your broken links.

  1. RescueTime

RescueTime is another time tracking app that helps you manage your time wisely. Asides from the time tracking feature, RescueTime also gives you insight and advice on how to make the most out of your time.

  1. Contacts Plus

Contacts Plus is a contacts managing app that give you instant access to your contact’s information without moving to another tab. It saves you a lot of time and it prevents you from being distracted from your work. It also comes with a backup feature that helps you keep your contacts even if you lose your phone or if your data gets wiped.

  1. Let’s Lunch

LetsLunch is basically an app that helps you get the job done during lunch breaks or work breaks in general.

What does it do? It basically integrates with your contacts and calendar to help you find opportunities to network with other people. So you can do business and be more productive even during your breaks.

  1. Droplr

Droplr is a very convenient and handy tool that allows you to share graphics with other people. It doesn’t just send pictures to other people, it also allows you to put explanations and annotations in those pictures. It saves you a lot of time in explaining, and it helps you convey the message with as little words as possible.

  1. Speechnotes

Speechnotes helps you save time by converting your words into notes. It’s basically your own private secretary. It allows for switching between spoken words and typed dictations, it also keeps track of your vocabulary so that it can easily adjust and make the necessary changes to effectively translate what you’re saying.

  1. BaTo.Life

This is your own personal taskmaster. This app allows you take short breaks during work without suffering much in productivity. When you’re breaks have gone too far, BaTo.Life will be there to call you out and help you get back to work. Input the allotted time for your break and when you exceed the time, the app will close all other applications and force you to get back to work.

  1. Dart

Dart helps you get to the point and avoid making unnecessary time wasting replies.  If you are answering emails and giving the same sort of replies to your contacts, then the Dart app was made for you. With a simple click of a button, you can send standard replies instead of coming up with long answers yourself.

  1. Freedom

Freedom is very similar to the BaTo.Life app. It has a very ironic name since it doesn’t actually make you free, in fact, it restricts it. Freedom restricts your access to various websites so that you can focus on your work.

  1. RunYourMeeting

RunYourMeeting is a tool that helps you manage your meetings effectively. It increases the accountability of your attendees by making them commit and by monitoring their attendance and participation.

  1. Zapier

This is one of our favorite automation tool in the office.  Zapier simplifies your work by creating a designated workflow for you to follow. It creates “zaps” or triggers that automatically do your task for you. An example of a zap would be to send files to a certain person with a click of a button or send messages on a certain time period.

It saves you time by automating parts of your work.

  1. GPS for the Soul

This isn’t exactly an app that will help you in the office but it will help you keep you your sanity in the long run.

GPS for the Soul is a free Android and iOS which helps you relieve your stress. It tracks your location and finds nearby locations for you to unwind and release stress.

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3 Simple Tips to Establish and Maintain Trust With Your Remote Team 0 34

  • Key Point:  Trust is a critical element in a team's productivity. Without it, you're unlikely to get anything meaningful done. But with it, teams can accomplish everything they set out to do and more.
  • One Other:  Three Simple Hacks to Read 10X Faster and Retain It
3 Simple Tips to Establish and Maintain Trust With Your Remote Team

With the power of the internet, distance is not a big concern for business activities and production with the appearance of remote workstations and the emergence of the ability to work online at the comfort of your home and at your own pace. The internet is quite the handy tool and has led to the popularization of having remote teams in your business, wherein people are assigned tasks to do and are expected to produce the results within the said time frame while performing their duties in a separate location from other team members. You can hire the talent you need on-demand, typically at a fraction of the cost of a full-time, in-house designer or developer.

This is a win-win situation for both the employer and the employee, the employer will have lesser overhead costs since there will be no need to pay for an additional physical workstation, and the employee does not have to deal with the horrid traffic and can do his duties in his home. However, this can be a double-edged sword, since the home has been treated as a sanctuary for relaxation, especially for those who came from corporate lifestyles or fieldwork. There are times that your remote teammates have not finished or fulfilled the task on time, which has led the team to do additional work or wait for the results, and most of the time, both.

It is not uncommon for teams to start having doubts and suspicion regarding the work of a teammate who is not physically near them. These doubts can slowly eat up not only the team morale but also the productivity of the team, which will compromise the results. To prevent this from happening, here are 5 useful tips to establish and maintain that level of trust that can propel your business even further heights.

  1. Get to know your remote team genuinely.

Before you can trust someone, you have to know someone first. Everyone has their own story to tell, however, you have to make sure that the stories of your remote team, their struggles, and their celebrations, will be a good part of the whole story for the team. You cannot truly help someone with their problems if you do not get to know someone in the first place.

one way to do that is to actually make social interactions a bit more fun. That way, the getting to know part will be continuous and will not have any kind of dissenting opinions. One way to make it more fun is to actually do some personality tests. One useful test would be the Myers Briggs test, which can actually two things for the team, the team get to know more about the person, and the strengths and weaknesses will be more apparent. Such information would be useful on how to give out tasks and how to further improve the business processes. By doing it this way and not the honestly corny methods of asking what kind of movies are they watching this weekend, and so on and so forth.

  1. Do not be the big brother that is watching, but instead let the team be the small brothers that make sure work is being done.

Anybody would get annoyed with the constant or asking for updates regarding the workload. This process of asking where they are already in the flowchart is actually detrimental not only because it wastes both of your time, it shows that the operational flow or process of your company or business is not up to the task and may need rewriting. Furthermore, this lack of trust can really erode the spirit of the team, and in particular, can make the person getting the constant questioning get a little bit fed up. This is not something that you want since it can definitely lessen productivity and increase the risk of losing one of the members of the team.

To counteract that, making a transparent and public flow of work will definitely make the team members more productive. This is because the effect of people knowing that you are not really performing up to par plus the implicit knowledge that you are constantly being judged silently by your peers would make a much better “nagging” method as compared to personally ask them for updates. You can use software that anybody can view like Trello or even just an excel flowchart which everybody can see like one in a google drive and put time stamps on it for every activity can be a no-cost alternative.

  1. Focus not only on the process but also on the person.

Sometimes we could not see the forest for the trees; the reason why there is no trust between remote teams may not just be about the physical absence of the team members, but could actually be more about the business structure as a whole and that the team has not adjusted fully yet. This is especially true with the team members who have not been working remotely for at least a year. That is a pretty big transition from working in an office cubicle. What most business managers and team leaders do is to put more processes or add more steps to the flowchart.

What the team needs is actually not a checklist but a human connection or motivation. Trust arises when feelings of camaraderie are evoked.

Trust will be built faster if you or the team is treating everybody like a person and not just the step before or after their task. In a nutshell, trust arises if you are working and performing as a human person and not as a robot. There are no software or tools that will change how you look at your team members. Instead, this is a holistic action plan that should be done by every member of the team. You can make opportunities for camaraderie to spring up by doing online virtual pizza parties after a task or milestone. Team building activities can actually be done by the whole team virtually, the team leaders and members just have to be more creative.

By getting to know your teammates, avoiding asking for updates directly, and by building the sense of teamwork and belongingness, trust between the members will just come naturally, and with trust comes efficiency and profit.